October 1, 2020

Dear SES Outlaw Parents in the K-3 In-Person Hybrid Option,

I am humbled and thankful for you, our amazing parents and community.  Thank you for your patience and understanding as we work out all of the kinks for arrival and dismissal.  It has been absolutely amazing to have our students back in the building and learning in person.  The joy and happiness throughout the building is palpable.

Fridays will continue to be Extended Learning days for our students; there will be no in-person learning on Fridays.  We are expecting students to complete 40-60 minutes a week of Lexia and 40 minutes a week of iReady math pathway.  They can work on these on Fridays or they can space the practice out throughout the week.  Our students will be bringing their Chromebooks home on Thursdays; please don’t forget to send them back to school on Mondays.

Thank you for honoring your child’s arrival and dismissal windows; this has helped with our ability to manage traffic and keep our students safe while maintaining classroom cohorts.  We have done so well with our arrival spacing that we are able to compress the windows and get students to school and learning earlier.  Beginning Monday, please follow the following schedule:

  • 8:25-8:40:       3rd grade students and their siblings; siblings of 4thgraders; bus riders
  • 8:40-8:50:       2nd grade students and their siblings
  • 8:50-9:05:       Kindergarten and 1st grade students

As a reminder for dismissal: please come within your window- not early or late- as that really bogs down the dismissal process.  Thank you for displaying your placard with student names- please help us streamline by adding the teacher name onto the placard.  Each grade level will have a staggered dismissal time with all the students in a family leaving with the youngest student.

  • 2:30:                Kindergarten and their siblings
  • 2:45:                1st and 2nd grade students and their siblings
  • 3:00:                3rd grade students and bus riders

Thank you for notifying our nurse Acacia Knutzen when there are health concerns.  We are practicing an abundance of caution to ensure the continued health of all of our students and staff.  If you have any concerns about your child not feeling well in the morning, please err on the side of caution and keep them home until you are certain that they are healthy.  We would rather have a student come to school late and healthy, than on time and have to be sent home due to illness.  I have attached a helpful visual for you to keep handy as you make decisions each morning on whether to send your child to school.  You can also call the school and talk to Acacia or come to the school and ask for her in the morning to help you determine the best course of action for your child.   Parent Daily Symptom Check Algorithm 

Dogs are not permitted on our campus due to health reasons; thank you for your help in this matter.  Also, please remember to have your child wear appropriate footwear for running and playing on the playground and to have a jacket or sweater for the colder mornings.

Thank you for not parking in the parking lot so that we can have good traffic flow for arrival and dismissal through the area.  If a parent needs to drop off items at the office, please drop your student off and then park your car on the street and come to the front doors.  As a part of maintaining cohorts, students are no longer moving through the hallways independently.  That means that if you bring a forgotten item to school, a staff member has to deliver that item.  Please note that we don’t have the manpower to do that immediately, but may have to wait until lunch deliveries to get that item to your student.  Thank you for working with your child to collect all necessary items prior to departing from the vehicle.

We have had some questions from parents about what the process is for sending our in-person students back out into Comprehensive Distance Learning.  You will find the exact guidance pasted below my signature.  In summary, at this point, while county and zip code metrics are data that we watch, the decision to move to CDL is based on positive COVID cases within the school building.  If we have positive cases in two or more cohorts in our building, we will consult with Deschutes County Health Authority to determine next steps.  We are in continual communication with them whenever we have a suspected case or questions as to next steps.  We will continue to consult with them on a case by case basis and they will guide our process.

However, in order to meet metrics for bringing our 4th graders back to school, we must have less than 10 cases per 100,000 and a positivity rate below 5%.  We did not meet the metrics this week for our 4th graders, so we will continue with CDL with our 4th graders for the next four weeks and will hopefully have good news for a November 2 return.  We know this is really hard for our 4th graders and their families.  We are also disappointed not to have them here with us.  We will continue to work to make the CDL a positive experience for them.

We are now using Canvas for parent communications grades K-12.  I have created a course within Canvas called SES Parent Portal that will house all of my communications to parents.  Please reach out to your child’s teacher for assistance if you have not yet signed up as a parent observer.

This coming week we will have our Benchmark Assessment Week.  Please help your child do their best by having plenty of rest and a good breakfast each day.  We are looking forward to seeing where our students’ strengths and gaps are so that we can tailor our supports for them.

Thursday is picture day for all in-person students.  Your student should have brought home a packet with information.  We will have another picture day for our 4th grade students and all of our distance learners whether in CDL or SEO.

We truly value and appreciate your partnership with us to support your children.  Thank you for your patience, understanding and grace as we navigate this extraordinary time.

I appreciate the opportunity to serve you and your children.

Joan Warburg
Sisters Elementary School

2020-21 School Year

2019-20 School Year